Administrative Assistant, Ras-AlKhair

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Project Overview:

Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logistical planning on an unprecedented scale. It the biggest civil engineering project in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Saudi Arabian Bechtel Company (SABCO) serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities. In June 2021, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more. 

Work Location: Ras-Al-Khair. The designated work location for this position is Ras-Al-Khair, situated approximately 100 kilometres north of Jubail Industrial City. Employees will be required to commute daily between Jubail and Ras Al-Khair using the provided transportation facilities or shuttle bus service. Complimentary breakfast and lunch are currently offered to Ras-Al-Khair assignees on workdays.

The shuttle bus departs at 5:25 AM from Jalmudah district and at 5:45 AM from Al Huwaylat compound in Jubail Industrial City. Employees intending to use the Bechtel-provided shuttle service must arrive at one of these two locations prior to departure. The return shuttle from Ras Al-Khair is scheduled for 4:40 PM.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

• Responsible for the general office work, typing, filing, collating and distribution of various reports, letters, and Inter-Office Memorandum.
• Initiates and replies to routine correspondence related to area of responsibility.
• Responsible for typing workload from all sections in the department’s area.
• Prepare responses to incoming communication as directed. Prepare schedule and record activities and make follow-up action of documents requiring action.
• Check, distribute and process internal Material Requisitions and other documents.
• Ensure copies of contractual letters and other documents are filed in the appropriate contract files.
• Oversees processing and controls of all project document types and maintains associated registers.  May process documents in backup capacity.
• Liaise with other departments in connection with office equipment and furniture such as computers, lighting, and office arrangement.
• Keeps abreast of department technologies, techniques, and services that are available.
• Report all problems in the department and provide support to the department employees.
• Compiles information; analyzes and prepares routine studies and reports as directed by supervisor.
• Collaborate with managers in designing effective presentations.
• Deputize for other departments clerical or administrative staff as directed.
• Perform ad hoc tasks and analysis as requested by the supervisor and Manager

Education and Experience Requirements:

• Bachelor’s degree / Diploma in Office Management, Business or other related discipline.
• 2 to 4 years of experience in Office Management
• Knowledge of office procedures. 
• PC Literate and must be familiar with latest software packages.Microsoft Office (High Performance Level).
• General experience in all areas of document control.

Required Knowledge and Skills:

• Good oral & written communication skills in English are required.
• Demonstrated knowledge of administrative skills.Demonstrated knowledge in one or more administrative function(s).
• Strong organizational skills.
• Ability to work within an integrated Bechtel/client team at multiple levels from working level to Project Manager level.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

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As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.