Office Administrator

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Job Summary:

Provides administrative and secretarial support with a strong focus on managing business appointments, calendars, and meeting coordination. Performs routine to moderately complex administrative duties requiring accuracy, judgment, initiative, discretion, and knowledge of office protocol. Supports managers and teams by ensuring effective scheduling and coordination of internal and external business engagements.

Major Responsibilities:

• Manage calendars and business appointments, including scheduling, confirming, rescheduling, and prioritizing meetings
• Coordinate internal and external meetings with clients, partners, and senior stakeholders
• Resolve scheduling conflicts in alignment with business priorities and management direction
• Coordinate meeting logistics, including conference rooms, virtual platforms, and visitor access
• Screen calls, emails, and appointment requests; determine appropriate action or escalation
• Prepare and distribute meeting confirmations, correspondence, and supporting materials
• Coordinate business travel aligned with scheduled meetings and engagements
• Maintain electronic and hard‑copy administrative and scheduling records, including confidential information
• Compile and distribute meeting notes, minutes, and action items as required
• Apply company policies, procedures, and approved administrative systems to complete assignments

Education and Experience Requirements:

• Requires 2-4 years of related experience
• Bachelor’s degree preferred (Business Administration, Office Administration, Management,  Tourism, International Diplomat Business or related field)
• Experience supporting managers or senior staff in a professional office environment

Required Knowledge and Skills:

• Experience in office administration, secretarial support, or administrative assistance
• Proven experience in calendar management and business appointment coordination
• Proficiency in Microsoft Outlook and Microsoft Office applications
• Strong organizational, coordination, and time‑management skills
• Ability to handle confidential and time‑sensitive information with discretion

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.#LI-JC1